Important Information for All Presenters

The standard set-up for Scientific Symposia, Workshops, Oral Abstract and Education Sessions will include a podium, podium microphone, lavaliere microphone, slide projector, remote, screen, LCD panel, projector and computer for PowerPoint presentations. Speakers are encouraged to e-mail their PowerPoint presentations to at bbrennan@asgt.org by May 28, 2004.

Speakers may also check in on-site in the Speaker Ready Room ( Minneapolis Convention Center, Room 103F). All presentations must be pre-loaded in the Speaker Ready Room at least four hours prior to the start of your session. If presentations are not pre-loaded and are loaded during your session, the time that it takes to set up your presentation will be subtracted from the time of your talk.

Computer Presentation Guidelines

• Computer presentations must be in Power Point for Windows format, on a PC zip disk or PD CD-ROM
• Presentations over 50 megs in size MUST be on a CD-ROM
• Computer presentations must be turned in to the Speaker Ready Room at least four hours before your presentation. If you have a presentation early in the day, please check-in the previous day.

Technical Requirements for PowerPoint Presentations on the Central Computer System

• ASGT will provide PC's at the projection platform. Presenters will advance their “slides” from the podium.
• Use only Microsoft PowerPoint. Mac users must submit their presentations on a PC formatted disk.
• Be certain that your slides are formatted for electronic projection. To do so, click “File” on the menu bar, then “Page Setup”, slides sized for “Onscreen Show.” You may have to resize the content of your PowerPoint presentation to fit the new screen format.
• When naming your PowerPoint Presentation, use only Western alpha-numeric characters. Do not use any characters that incorporate a dash, dot or backslash, etc. as part of the character, for example / or \ or – or.
• Place all audio and video clips linked with the PowerPoint presentation into a single file folder. Video files should be AVI quicktime of MPEG1, not MPEG2.
• Bring all media on 100MB PC formatted Zip disks or CD ROMS only. If your presentation is greater than 50 MB please use only a CD ROM for transport. Also, please use only CD-R CD ROMS, not CD-RW. Use only PC formatted disks.
• If a presentation uses fonts other than the basic Windows fonts (Arial, Times Roman, etc) please copy these fonts in a folder along with the presentation. You will find these fonts located at C:\Windows\Fonts. (The fonts will have .ttf as their file extension.)
• You must bring your presentation to the speaker ready room ( Minneapolis Convention Center, Room 103F) at least four hours prior to your presentation. It does require a certain amount of time to integrate all of the papers into the system and then distribute them to the presentation room.
• You should bring your laptop computer (PC or Mac) if you wish to practice in the Speaker Ready Room.

Hints for a More Effective Presentation

• Be consistent from one slide to the next
• How many slides should you use?
  • One slide per one – three minutes
• How much should you put on each slide?
  • No more than 5-8 lines of type
  • At most, 5-7 words per line
• What kind of type should you use?
  • 30-36 point for headings and titles
  • at least 24 point for body copy
  • use key words
  • do not use CAPITAL LETTERS
  • use boldface and italics for emphasis
  • use bright colors: yellow for emphasis
  • do not underline text
• What types of fonts are good?
  • Sans serif are easy to read
    • Helvetica
    • Arial
• What types of backgrounds work best?
  • Dark background with light type
    • Black
    • Blue
    • Maroon
• What color should the text be?
  • White
  • Yellow…very light colors
  • Reds look great on a small monitor…unreadable on a large screen

Questions?

Please direct all questions regarding your participation in the Annual Meeting to:

Lynn Beyer, Director of Meetings
American Society of Gene Therapy
555 East Wells Street, Suite 1100
Milwaukee , WI 53202-3823
Tel: 414-278-1341
Fax: 414-276-3349
E-mail: lbeyer@asgt.org

PS - SuperShuttle is offering a $2 discount each way for ASGT Annual Meeting attendees! You would normally pay $13 one way and $24 round-trip. With the discount you will pay $11 one way and $22 round-trip. Visit www.asgt.org and click on Super Shuttle Info for coupon and more detailed information.